Your laptop computer, desktop computer or tablet is the most valuable business tool you own.
Spring cleaning your computer may be the best thing you can do to assure business success. Your computer stores millions of bytes of information on a day to day basis. If you are a solo entrepreneur you may have 10 or more clients and their information is also stored on your computer. Whether or not this is the case, taking good care of this valuable business resource should be of high importance and critical to the success of your business.
What is a "cookie"? This is a great question and one I have been asked often. Because the developers of operating system and browser software want your browsing experience to be fast, they drop little bits of information into the memory of your computer. A cookie, for example, allows websites to remember your user name and password so that when you try to login, all you have to do is type one letter and the rest magically appears.
The problem with cookies is that when there are too many, your computer may slow down. When your computer slows down, your productivity is reduced. When your productivity is reduced, your money flow is also crimped causing challenges in operating your business effectively.
In addition to the compilation of excessive cookies, one area that should be cleaned often is old emails. Email uses a great deal of RAM or Random Access Memory. Online email software such as Gmail doesn't affect your system performance, but excess of emails in Outlook will slow your system down and even crash your system if not cleaned. A good idea is to schedule deletion of emails older than three months unless the emails are client files and information in which case you want to keep these emails for 1 year for legal purposes.
Now that you are aware of two ways to improve your system performance I want to offer you some tips for keeping your system in the flow in order to ensure your data is safe and your computer functions more smoothly.
Deep clean your hard drive and registry once a week for optimal performance.
Deep cleaning goes beyond a firewall or anti-virus. It goes into the space where cookies are implanted and file fragments just hang around with no purpose. There are several softwares out there to choose from and a simple search can help you find a good one for you. Decide which day of the week you can devote to cleaning your computer and use that day to do a deep cleaning of the hard drive and registry.
Outlook has many settings that allow you to auto delete old messages but take care with client messages.
As stated above, deleting old emails is important to keeping your RAM free so you want to do a couple of things in order for the process of email organization to work mainly automatically.
- First of all go through your main inbox and determine which messages are more important than others and create folders to separate the email messages. One example might be to create a folder called receipts and have all receipts for purchased products be placed into this folder.
- Secondly, unsubscribe to anything you don't read. Often we sign up for everything we see and then don't read 1/2 of it. These emails start to pile up quickly. Just like a hoarder, you have 1000's of emails taking up valuable real estate on your computer.
- Thirdly, set rules to filter junk mail more deeply and set your program to automatically delete junk mail upon exiting the program. This keeps all bad email out of your way.
- On the day you do maintenance, there should be zero emails in your top inbox.
I hope this technology article has helped you. A good word of advice is to print out the articles you read which have helped you and begin the process of implementation. Take action to keep your computer clean and to keep your business running smoothly.
Keeping your computer clean is as important as keeping your body clean. I am a professional technology expert.
Article Source: http://EzineArticles.com/?expert=Carla_Wynn_Mancil
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