The dramatic shift in business from the mountains of paperwork in the past to the digital products of the present has been one of the most fundamental changes in business in over a century. It was immediately obvious that word processing allowed changes to be made instantly without the time consuming reproduction of entire pages. However, all the documents already created had to be reproduced by hand until the advent of HP Teleform OCR Software.
With the introduction of the personal computer, handling information became far faster and much more efficient. Software was developed to allow for easy searches for specific information out of mountains of data. But there was still the problem of gathering the information already recorded and printed in order to convert it into a digital format.
A specific area that caused significant expense for companies was forms handling. Despite the much anticipated paper free world that the adoption of information systems for handling data seemed ready to allow, filling out forms remained a critical element. From doctor's offices to points of sale, forms are the mainstay for capturing data, all of which were still handled the old fashioned way, on paper.
In addressing this issue, software developers sought the means to automate functions which were being handled by people. The key elements to be addressed aside from the actual software coding were speed, accuracy and reliability. Interestingly, the first thing people worry about is whether a new system can be as good as the manual method, when they are often proven far more accurate than the process when handled exclusively by people.
The advent of optical character recognition was the breakthrough needed. The technology to copy a whole document image was available, but the data within the document could not be automatically extracted for use in databases or other analysis tools. By creating a database of the expected characters and shapes and having the scanned image checked pixel by pixel against the chart, accurate reproduction became possible.
Using these programmed tables of expected font values and comparing scanned document images pixel by pixel allows for accurate replication of whole pages. The output is a digital replica of the original form or other document, including the lines necessary for charts. This however, s not all that is necessary for a good final product, as there are often problems with the original paper form.
Electronic filters in the form of algorithms could anticipate and remove the dots and marks faxes and copies often have, making the digital copy cleaner than the document itself. There was also a need to straighten any documents since putting the original on the copy machine is not always truly vertical. Once all the algorithms and anticipated characters lines and shapes are in place, the program is ready.
Once the algorithms have correct the anomalies, documents can be handled at incredible speeds no human could possibly match. After the information has been converted to digital form, can then be categorized, put into databases and analyzed at the speed of electricity. HP Teleform OCR Software can help a company save hundreds of thousands of dollars in paper handling expenses and increase accuracy as well as efficiency.
With the introduction of the personal computer, handling information became far faster and much more efficient. Software was developed to allow for easy searches for specific information out of mountains of data. But there was still the problem of gathering the information already recorded and printed in order to convert it into a digital format.
A specific area that caused significant expense for companies was forms handling. Despite the much anticipated paper free world that the adoption of information systems for handling data seemed ready to allow, filling out forms remained a critical element. From doctor's offices to points of sale, forms are the mainstay for capturing data, all of which were still handled the old fashioned way, on paper.
In addressing this issue, software developers sought the means to automate functions which were being handled by people. The key elements to be addressed aside from the actual software coding were speed, accuracy and reliability. Interestingly, the first thing people worry about is whether a new system can be as good as the manual method, when they are often proven far more accurate than the process when handled exclusively by people.
The advent of optical character recognition was the breakthrough needed. The technology to copy a whole document image was available, but the data within the document could not be automatically extracted for use in databases or other analysis tools. By creating a database of the expected characters and shapes and having the scanned image checked pixel by pixel against the chart, accurate reproduction became possible.
Using these programmed tables of expected font values and comparing scanned document images pixel by pixel allows for accurate replication of whole pages. The output is a digital replica of the original form or other document, including the lines necessary for charts. This however, s not all that is necessary for a good final product, as there are often problems with the original paper form.
Electronic filters in the form of algorithms could anticipate and remove the dots and marks faxes and copies often have, making the digital copy cleaner than the document itself. There was also a need to straighten any documents since putting the original on the copy machine is not always truly vertical. Once all the algorithms and anticipated characters lines and shapes are in place, the program is ready.
Once the algorithms have correct the anomalies, documents can be handled at incredible speeds no human could possibly match. After the information has been converted to digital form, can then be categorized, put into databases and analyzed at the speed of electricity. HP Teleform OCR Software can help a company save hundreds of thousands of dollars in paper handling expenses and increase accuracy as well as efficiency.
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